As a soccer association admin, generate invoices from a league's or district's payment group for any date range, and record the payments you receive from them against the group's balance.
- Each league or district has a payment group for each season. It lists the transactions for every registration uploaded for that league or district.
- Invoice date ranges use the upload date. An invoice covers the registrations uploaded between the dates you choose.
- You record a payment received with an administration fee. Create a fee for the amount you received, then assign it to the payment group. The group’s balance goes down by that amount.
- Always choose Organizer Pays for both the fee structure and the tax structure on that fee, so nothing is added on top of the amount.
- Screenshots may show an earlier version of the screens. The steps describe the current screens.
Use a league’s or district’s payment group to generate invoices for a date range and to record the payments you receive from that league or district.
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Open the payment group
On the Admin Dashboard, select Financials → Payment Groups and open the league’s or district’s payment group for the season.
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Set the date range
In the group’s Invoices section, set the date and time range you want to invoice. The range matches the date each registration was uploaded.
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Generate the invoice
Generate the invoice for that range.
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Find your invoices
Every invoice you generate is listed below, under Generated Invoices. Send it to the league or district.
Record a payment from a league or district
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Open your admin fees
Select Financials → Accounting, choose your financial account and open the Admin Fees tab.
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Add a fee for the payment
Select Add Administration Fee. Enter the details of the payment you received, such as which league or district paid, and its amount. Choose Organizer Pays under both the fee structure and the tax structure, then save.
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Open the payment group
Go back to Financials → Payment Groups and open the payment group the payment is for.
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Assign the fee
Select Assign Administration Fee, choose the fee you just created and select Assign Fee.
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Check the balance
The payment is now recorded against the group, and the balance goes down by its amount. For example, a balance of $100,000 becomes $90,000 after you assign a $10,000 payment.
To upload the registrations that make up a payment group, see Soccer: bulk upload registrations.