Gymnastics Ontario: set up and submit memberships on Club 1.0

To set up and submit Gymnastics Ontario memberships on Club 1.0, check that your club is connected, create a GO fee for the season with the right discipline, level and role, then export the memberships and upload them to Gymnastics Ontario.

1. Check that your club is connected

   Select Products & Programs → Products & Subscriptions and open any subscription. If you see a Gymnastics Ontario Lookup Options section, your club is connected. If you don’t, contact Uplifter Support.

2. Add your GO fee

   In Products & Subscriptions, select Add New in the toolbar. Enter the name and price, make the product a subscription and make it Mandatory.

3. Set the season and who pays

   Under Duration of Subscription, choose Gymnastics Ontario Season, then the season. Under Product Information, set Apply To to Participant. Don’t add tag filters unless you have more than one fee (see below).

4. Choose the membership type

   Use the Discipline, Level and Role drop-downs. Give each fee in a season its own combination, and only as specific as your fees need: for example, Level: Provincial and Role: Athlete for all provincial athletes. Select Save. To speed up the GO upload, you can set each fee’s SKU to match GO’s SKU, such as season-REC-ATHLETE.

5. Set weight where it applies

   Discipline, Level and Role can also be set on categories, category levels and programs: edit the category or program and choose only the values that make sense, such as Discipline: Trampoline & Tumbling on a T&T category or Level: Recreational on a KinderGym program. The membership submitted to GO combines the values from the category, the program and the fee.

6. Export your memberships

   Select People & Accounts → Gymnastics Ontario Submissions. Filter the list to the athletes you want to submit, check that each membership type is right, then select Export Submissions.

7. Upload them to Gymnastics Ontario

   Follow GO’s How to register individual participants page to upload the exported file.

How weight works

• Each membership has a weight that comes from its Discipline, Level and Role. The higher the weight, the more important the membership.
• Lower-weight memberships drop to $0. If a participant gets two GO memberships on the same invoice, the lower-weight one is reduced to $0. The same happens on a later invoice when the higher-weight membership was bought first.
• Example: a MAG category (Discipline: Men’s Artistic Gymnastics), a MAG National Prep program (Level: National) and a GO fee with Role: Athlete submit a MAG National Athlete membership to GO.

If the new season isn’t listed yet

The season list comes from Gymnastics Ontario. If the new season isn’t there yet, set the Effective Start and End dates to July 1 and June 30 of the season. When the season appears, clear those dates and choose Gymnastics Ontario Season instead. The change applies to purchases already made.

Seasonal discounts

Products aren’t tied to your club’s seasons by default. If a seasonal discount should count your GO fee, turn on This product may have season discounts or will be used to buyout volunteer credits. at the top of Product Information and choose the season, usually your first season of the year or your camp season. Don’t change the season after the fee starts selling. This setting only affects discounts, not which invoices the fee goes on.

More than one fee per season

Some clubs charge different GO fees, for example when competitive program prices already include the GO fee and recreational ones don’t. Any setup must meet two rules:

• No gaps: every participant who needs a GO membership gets a GO fee.
• No overlaps: no participant ever qualifies for two GO fees at once.

To split fees, use Link To under Registration Checkout Filters, for example by category, so one fee is $0 and another is the full price.

Charge only the most expensive membership

If participants who hold more than one membership should pay only for the most expensive one, create one discount:

1. Select Products & Programs → Discounts, then Add A Discount. Name it, leave the dates blank and check Unlimited.

2. Select Add A Benefit and choose Item Count Discount - Different Target(s).

3. Under Add Qualifying Item(s) and Add Target Item(s), choose Specific Item(s) and check all your GO membership fees.

4. Enter a Minimum Quantity of 1, leave Maximum Quantity blank, and enter a Value of 100 with Percent Off.

5. Set Prioritizing Qualifying Items to Most Expensive Items will be used to qualify and not be discounted, Discount Application Group to Per Participant, and the same-season option to Yes, and show any discount as individual line items. (Recommended). Select Save, then Save Discount Details.

The cheaper memberships drop to $0, also across invoices in the same season.

If a membership doesn’t match after you submit

• Participant details differ: Uplifter matches athletes on first name, last name, gender, birthdate and postal code. Compare the participant’s profile (People & Accounts → Participants) with the record on Gymnastics Ontario’s site, then correct the details in Club 1.0 or ask Gymnastics Ontario to correct theirs.
• Membership type differs: if a participant’s membership changed after you exported, update the membership on Club 1.0 to match what you submitted. If both memberships apply, sell the second one on a new invoice and submit it too.
• Several clubs under one organization: if you sell memberships through one club and submit them through another, the submissions page shows that another club submitted these athletes. Contact Uplifter Support for help.

For camps and competitions, see Special build resources on Club 1.0. For questions about your setup, contact Uplifter Support.

Related: Products, tickets & subscriptions on Club 1.0 · Discounts on Club 1.0 · Categories on Club 1.0 · Gymnastics Canada: manage memberships on Club 1.0