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Overview

Uplifter is an incredibly flexible system. As such, you can capture unique requirements or structures within the system. Things like Camps, Competitions, and more. If you're not sure how best to introduce a unique requirement into your system please reach out to support@uplifterinc.com.

 

Camp

Camp Setup Overview

This setup recommendation is for clubs who offer week long camp options where users can choose individual days (AM, PM, or Full) or whole weeks (AM, PM, or Full)

Create Your Categories

  1. Navigate to Setting > Categories
  2. Add your Camp Category
  3. Add Your Camp Category Levels

To begin your camp setup, you will want to ensure you have created/reviewed your categories. This is done via Settings > Categories.

It is likely that most of your camps throughout the year function similarly, so you will only have to set up your categories once and then review them thereafter to ensure they capture your needs moving forward.

To begin, create a Camp category. Within this category you will want to add the following category levels:
  • Full Week Full Day
  • Full Week AM
  • Full Week PM
  • Individual Day Full Day
  • Individual Day AM
  • Individual Day PM

Category_Levels.png

See our article Categories for more information.

Create Your Season

  1. Navigate Products & Programs > Seasons
  2. Create a Camp season
You can enter in your holidays for the whole year and this will stop events from generating on days you are closed.

For Gymnastics Clubs: Many gymnastics clubs will adhere to the standards that the general recreational insurance fee is not required for the first 3 days of camp. Once the user registers for their fourth day they will then require the fee. If this is true for your club you will want to make a single, all encompassing "Camp" season. This season should start at the beginning of the gymnastics season and end at the end of the gymnastics season (July - June/September - August for example) Be sure to add the year(s) before or after, like "Camp 2021" or "Camp 20-21".

Season.png

For All Others: If your club does not adhere to above-mentioned policy then you can feel free to make a season for each new camp you offer (one for March Break, one for Summer Camp, etc.).

See our article Seasons for more information.

Create Your Programs

  1. Navigate to Products & Programs > Programs
  2. Create 1 program for each option in your camp

For full member autonomy, you will want to ensure that each of their options are created as a program. That means you will want to create 1 program for Monday (Individual Day Full Day), 1 program for Monday (Individual Day AM), and 1 program for Monday (Individual Day PM). This will also be required for each week. As such, each week of camp you create (with full selection options) will generate 18 programs.

Programs.gif

Be sure to take advantage of the copying and duplication tools Uplifter offers. For instance, if you have created a program for Week 1 AM you could use the Copy feature to quickly duplicate the settings and create your Week 1 PM program. This is a great way to rapidly make your first week.

Copy_Program.gif

Once your first week is in place, you can take advantage of the Season Copy feature. This is found via Products & Programs > Seasons. Here you can select the season you wish to work with (your current camp season), choose to Copy Copy-L.gif the season, select the same Camp season you are working with, then select to copy the season. This effectively doubles your program listings!

When working with the Batch Create page you can use Cell 1 of any column to affect the whole column. There are also special tools in the Program Name and Program SKU columns that let you search and replace text. Perfect for quickly removing "-COPY" or changing "Week 1" to "Week 2 in a flash!

Copy_Season.gif

See our article Programs for more information.

Create Your Camp-Specific Fee(s)

  1. Navigate to Products & Programs > Products & Subscriptions
  2. Create your camp-specific fee(s)

Depending on your club or affiliate policies you may need to offer a camp-specific fee for insurance purposes. This fee should apply to any invoice where users are purchasing a camp program from your club. If your club/organization has special rules surrounding how this fee should apply please feel free to reach out to suppor@uplifterinc.com to review.

For GO-Affiliated Clubs: For clubs affiliated with Gymnastics Ontario you may wish to create a Camper fee. This will require that your club is connected to GO so please be sure you have access to the Discipline, Level, and Role drop downs. In this case you would be creating a GO fee (as noted in our Gymnastics Ontario article) but with a lower cost and the DLR set to "General Recreational Camper".

See our article Products, Tickets & Subscriptions for more information.

Create Your Days/Weeks Discount(s)

Generally speaking the series of programs you create for your camp will capture the varying pricing offered for a single day, a week, etc. However, it may be true that you would like to discount pricing if users indirectly match another purchase option (buying all 5 single days in a week gets 1 week pricing instead of 5 day pricing), or that you would like to discount other scenarios (buying all weeks receives a discount). It is at this point that you can introduce these types of discounts into the system.

An example discount that looks for 5 singles days (of the same week) and reduces the cost accordingly:

Multi-Day_Discount.png

An example discount that looks for all weeks being purchased and reduces the cost accordingly:

Multi-Week_Discount.png

See our article Discounts for more information.

Create Your GO Camper Fee Discount

For GO-Affiliated Clubs only: the final step is to introduce a discount that reduces the cost of other gymnastics fees you may offer if they are purchased after the Camper fee.

To ensure this discount functions as desired the first step is to make sure that any/all GO Fees (as well as your Camper fee) have the same season set for their discount considerations. This can be done by selecting to Edit the fee as follows:

Set_Season_On_Product.gif

To capture this we will want to create a discount with a benefit that states: "If a participant buys any other GO fee after the Camper fee, reduce it by $X" where X is the cost of your Camper Fee.

GO_Camper_Fee_Discount.png

See our article Discounts for more information.

 

Competition

Basic Competition Setup

This setup recommendation is for competitions that offer several discipline-varying events within a single competition. It also presumes that the timing of these events will be unknown until much closer to the competition itself.

Create Your Categories

  1. Navigate to Setting > Categories
  2. Add your Competition Categories
  3. Add Your Competition Category Levels

To begin your competition setup, you will want to ensure you have created/reviewed your categories. This is done via Settings > Categories.

It is likely that most of your competitions you host will function similarly, so you will only have to set up your categories once and then review them thereafter to ensure they still capture your needs moving forward.

Though your requirements may differ depending on your desired outcome, the general setup of your competition categories will set each distinct discipline as a category and each rank or tier within as a category level.

2019-07-11_14_54_36-Window.png

See our article Categories for more information.

Create Your Season

  1. Navigate Products & Programs > Seasons
  2. Create a competition season

For each competition that you host you will want to create a new, distinct season. This lets you encapsulate your competition's programs very easy for both display and reporting purposes. Since most competitions are only a few days long so too will your season only be a few days long.

Comp_Season.png

See our article Seasons for more information.

Create Your Programs

  1. Navigate to Products & Programs > Programs
  2. Create 1 program for each competition event

When creating a competition you will need to make one program for each event available. This often parallels the category levels you have created on a 1:1 scale. For example, if you hosted a competition where Level 1 to 5 athletes all compete against each other in the same event then you need only create a single program. However, more likely, your Level 1 athletes compete against each other, separate from the other levels, and so on. In that case you would create six programs - one for each level. This split would also be true for each discipline/category. So if you offered Men's and Women's (both with Level 1 to 6) then you would create 12 programs in total.

See our article Programs for more information.

Create Your Competition-Specific Fee(s)

  1. Navigate to Products & Programs > Products & Subscriptions
  2. Create your competition-specific fee(s)

Your organization may require competition fees to be applied beyond the direct event cost. This may be for insurance purposes, admin costs, etc. Note that if the insurance costs are the same as your standard insurance costs then you can rely on the existing fees in your system and no further fees are required to be made. Otherwise, navigate to Products & Programs > Products & Subscriptions to begin creating your fee. In most cases this will be a mandatory subscription that is filtered to only apply during your competition season.

For synchronized/per-athlete event costs you will want to ensure that your fee has Applies To set to Participant. This will make sure that each athlete within the group must pay the fee individually.

See our article Products, Tickets & Subscriptions for more information.

Create Your Custom Fields

  1. Navigate to Settings > Global Settings > Custom Fields
  2. Create your desired custom fields

It's likely that your competition events require more information from your participants than your standard programs. If this is the case you can create custom fields in your system, that are attached to the competition events, to obtain this desired data.

See our article Custom Fields for more information.

Create Your Discount(s)

Most competitions will not require discounts. However, if yours does you will want to navigate to Products & Programs > Discounts to ensure that you have introduced your required discounts. If you are unsure of how to introduce your desired/required discount structure please reach out to support@uplifterinc.com.

See our article Discounts for more information.

Create Your Registration Page(s)

Once you have your programs created and ready to be registered for you will likely want to create a custom registration page for your competition. Once you have made your custom registration page dedicated to the competition you are offering you will want to be sure to update your standard registration page(s) to ensure the competition events are not listed on them.

See our article Public Website Mangement: Registration Pages for more information.

 

Skate Canada Competition Setup

This setup recommendation is for Skate Canada competitions that offer Singles, Pair, Ice Dance, Synchro, and/or Star events.

Create Your Categories

  1. Navigate to Setting > Categories
  2. Add your Competition Categories
  3. Add Your Competition Category Levels

To begin your competition setup, you will want to ensure you have created/reviewed your categories. This is done via Settings > Categories.

It is likely that most of your competitions you host will function similarly, so you will only have to set up your categories once and then review them thereafter to ensure they still capture your needs moving forward.

For Skate Canada competitions you will need the following categories (as applicable): Women's Singles, Men's Singles, Pair, Ice Dance, Synchro, Star. Your category levels therein would be tiers at which skaters compete. For example, your Women's Singles would have: Senior Women, Junior Women, Juvenile Women, etc.

SC_Comp_Categories.png

Additionally, if your competition will be requiring PPC information you will want to ensure that you have created the associated PPC category and category levels. See Create Your PPCs, below.

See our article Categories for more information.

Create Your Season

  1. Navigate Products & Programs > Seasons
  2. Create a competition season

For each competition that you host you will want to create a new, distinct season. This lets you encapsulate your competition's programs very easy for both display and reporting purposes. Since most competitions are only a few days long so too will your season only be a few days long.

Comp_Season.png

See our article Seasons for more information.

Create Your Programs

  1. Navigate to Products & Programs > Programs
  2. Create 1 program for each competition event

If your competition has Pair or Ice Dance you can contact support to have them enable Team Registrations which let you set a program to require more than 1 participant to complete the registration.

When creating a competition you will need to make one program for each event available. This often parallels the category levels you have created on a 1:1 scale. For example, if you are hosting a competition with the Ice Dance discipline included you would have one program for Ice Dance Senior, one for Ice Dance Pre-Juvenile, etc.

See our article Programs for more information.

Create Your Competition-Specific Fee(s)

  1. Navigate to Products & Programs > Products & Subscriptions
  2. Create your competition-specific fee(s)

Your organization may require competition fees to be applied beyond the direct event cost. This may be for insurance purposes, admin costs, etc. Note that your standard SC Fee will apply where/when necessary. For anything above the SC fee, navigate to Products & Programs > Products & Subscriptions to begin creating your fee. In most cases this will be a mandatory subscription that is filtered to only apply during your competition season.

For synchronized/per-athlete event costs you will want to ensure that your fee has Applies To set to Participant. This will make sure that each athlete within the group must pay the fee individually.

See our article Products, Tickets & Subscriptions for more information.

Create Your Custom Fields

  1. Navigate to Settings > Global Settings > Custom Fields
  2. Create your desired custom fields

It's likely that your competition events require more information from your participants than your standard programs. If this is the case you can create custom fields in your system, that are attached to the competition events, to obtain this desired data.

Be sure to review how your fields are tagged and ensure that they are being displayed/requested where and when you would like. For instance, if you are asking for music uploads would you like this to be linked with their event registration or their PPC?

See our article Custom Fields for more information.

Create Your Discount(s)

Most competitions will not require discounts. However, if yours does you will want to navigate to Products & Programs > Discounts to ensure that you have introduced your required discounts. If you are unsure of how to introduce your desired/required discount structure please reach out to support@uplifterinc.com.

See our article Discounts for more information.

Create Your PPCs

Many Skate Canada competitions will require the creation and use of Program Performance Content forms. Luckily, Uplifter makes this easy for your athletes. With a bit of setup you'll have perfect reports for your technicians. The setup captured here is the easiest and fastest setup. However, some clubs desire more precise control than what is achieved in this build. If you would like to pursue an alternative please reach out to support.

Create Your Category/Category Levels: To begin, navigate to Settings > Categories to create a PPC category. Then, for each discipline you offer, create a "Discipline" Short and a "Discpline" Free category level. For instance, Pair Short and Pair Free.
Create Your Programs: For each PPC form you wish to offer you will want to create a program. For instance, if you have an Ice Dance event you will want to create an Ice Dance Free and an Ice Dance Short PPC program. During the creation of your programs you will want to select the PPC category and the applicable category level you have created. For example, with your Ice Dance Short PPC program you would check off the Ice Dance Short category level.
Create Your PPC Element Fields: Next you will need to create the fields in which your users will enter their PPC information. This is done via Settings > Global Settings > Custom Fields. Here you can add Invoice Item Fields - one per element field per discipline. For instance, if you offer Singles you would create 13 "Singles Element X" fields, where X is the number of the field you are currently creating. During this process you will need to be sure to tag the appropriate category level. For instance, if your Singles Short PPC will need anywhere between 5 and 7 element fields you will want to tag your Singles Short category level when creating "Singles Element 1" to "Singles Element 7". Be sure to select Save All at the bottom of the page.
Set Your Requirements: This step is not required. However, if you would like to ensure that users cannot check out with having added the appropriate PPC forms to their cart you can do so with program-level requirements. These can be accessed by navigating to Products & Programs > Programs and selecting to Edit your competition events. For each event you can scroll to the bottom of the page and find a Requirements section. Here you can set the PPC(s) to be required in order to check out. See our article Categories for more information on how to add requirements.

Create Your Registration Page(s)

Once you have your events created and ready to be registered for you will likely want to create a custom registration page for your competition. Once you have made your custom registration page dedicated to the competition you are offering you will want to be sure to update your standard registration page(s) to ensure the competition events are not listed on them.

See our article Public Website Mangement: Registration Pages for more information.

 

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