On AthleticsReg, build a roster of members under Results Management, then register the whole roster in an event in one pass with Bulk Registrations.
- Rosters and bulk registrations are currently only available on AthleticsReg.
- Rosters are on the Rosters tab of Results Management. Bulk registrations have their own Bulk Registrations left-menu item.
- A roster has two permission levels. An Administrator builds and edits it. A Registrar can bulk-register its members but can't edit it.
- Once a bulk registration is Completed, a Registrar can't change it. Only the event organizer can edit it or see its billing details.
A roster is a saved list of members. Build it once, then register everyone on it in an event in one pass, with one billing contact paying for them all.
Create a roster
You need Administrator access to the roster's organization.
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Open Rosters
Open Results Management in the left menu, then the Rosters tab.
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Create the roster
Select Create New Roster. Give the roster a name, type, category, and start and end dates, then select Save.
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Add participants
Select Add Participants, search for or scroll to each member, tick them and select Save. To fill the roster automatically instead, see the next section.
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Give Registrars access
Select Add Users, choose the permission type (Administrator or Registrar), tick each person and select Save.
To change the roster later, select Edit beside Roster Name to update its English and French names, or beside Roster Details to change its status, category and dates. To take someone's access away, select them in the list of users and choose Remove from Roster.
Fill a roster automatically
Turn on Is dynamic list active?, then select Update dynamic list criteria and choose the Membership Organization, statuses and types a member needs. Members join the roster automatically once they match every criterion you set.
Bulk-register a roster
A Registrar sees only the roster's Participants section, plus the Bulk Registrations menu. If a Registrar can't see a roster, they haven't been added to it yet.
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Start a bulk registration
Open Bulk Registrations in the left menu and select Create New Bulk Registration.
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Pick the roster and event
Search for the roster and select it, then select Next. Search for the event, select it and select Next.
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Choose who pays
Select the billing contact who'll be charged, fill in or pick their billing address, then select Confirm and proceed.
Manage a bulk registration
Select a bulk registration in Bulk Registrations to open its details. From there you can:
- View Payment Group: open the payment group it's charged to. See Manage payment groups as an association admin.
- Add Registration: add a member by hand.
- Details or Remove: open one participant's registration, or take them out of the bulk registration.
The bulk registration completes once every participant has met its requirements: waivers, registrations, transactions and any additional requirements. The total is then charged to the payment group.