Sell admin-only products from your admin store and send each product's revenue to the right GL code.
- The admin store holds products and services that aren't sold to the public online. If your organization doesn't have one, ask your Uplifter contact.
- Revenue accounts for products need the GL code type Revenue - Products.
- A GL code set on a store item applies to all its purchase options unless you set a different one on an option.
- Changing a GL code only affects income posted afterwards. Earlier postings are corrected in your own accounting software.
Sell admin-only products from your admin store, and send each product's revenue to the right GL code. The store lives on its own event dashboard; GL codes live under Financials → Accounting.
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Open the admin store
There's no admin store entry in the main admin menu. Open Events → Events, search for your admin store, then select the gear icon or status button on its row and select Configuration → Stores.
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Add the products
Add store items and purchase options as you would in any store. Taxes are set on the store item and prices on each purchase option. For a price that changes every time, add one option called Dollars at $1.00 and one called Cents at $0.01, and the buyer enters the amount as quantities.
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Check the GL code exists
Open Financials → Accounting, select the financial account in the dropdown at the top, then open GL Codes. If the code you need isn't listed, add it with the type Revenue - Products.
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Assign the GL code
Back on the admin store's dashboard, select Configuration → GL Codes and set the code on the store item, or on a purchase option that needs its own.
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Split a price if needed
To send one price to several revenue accounts, open the Management tab under GL Codes and select Assign GL Code. Choose the organization that holds the products, then Product Group, the product and its price. Select Add Price Portion for each account and its dollar amount, then Add GL Code.
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Sell from the store
Copy the admin store's Store Link from its store list and open it to place an order. Only people with the link can reach it.
Reports show each sale as the store item and the purchase option bought, so name options the way your finance team will recognize them. If revenue lands in the wrong account, check the purchase option for its own GL code before the store item.