Set up your athletics club's registration process on AthleticsReg for the season: registration page, programs, membership rules, forms and waivers, then test it and submit it to Uplifter for review.
- Start at least three weeks before registration opens. Uplifter’s review takes two to five business days after you submit.
- With Option A, members register at all three levels in one process: your club program, their branch membership and their Athletics Canada membership. You need an active payment processor account to receive your program fees.
- Every club program needs a membership registration rule. The rule names the branch memberships a participant must hold. Your club is responsible for requiring the right ones.
- Leave membership fees and branch agreements out. Athletics Canada and branch membership fees, codes of conduct and policies are already part of the membership purchase.
- Screenshots may show an earlier version of the screens. The steps describe the current screens.
Set up your club registration process on your AthleticsReg Club Dashboard so your athletes, coaches, officials and other members can register for your programs.
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Open your Club Dashboard
In the Admin Dashboard, select Clubs → Clubs/Teams and open this season’s dashboard, then select Configuration. Returning club? Open last season’s dashboard and select Clone registration process at the top to start from it. New club? Your dashboard is created once your branch approves your affiliation; see Athletics: get your club started on AthleticsReg.
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Complete the required setup
Each page under Required Setup needs a check mark. In Date & Location, set when registration opens and closes and when your season starts and ends. In Financials, check your payment processor account, processing fees and taxes. Add your club’s contact details in Contact Information. In Registration Page, write the page description members see before they register, add your logo and write the confirmation email. Choose your Listing Categories. Add your club’s website and social media links under Configuration → Overview.
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Create your registration categories
In Registration Categories, add one category for each program. Each needs at least a name and a price. You can add a description and age limits. Don’t include Athletics Canada or branch membership fees in your prices: they’re added to the cart for you.
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Add membership registration rules
In Registration Rules, choose one rule for all categories, or a rule per category. Select Add Rule, choose Membership, then pick your branch under Membership Organization. Under Membership Type, select every membership that qualifies, then select Save. To change a rule later, use Actions.
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Add forms and waivers (optional)
Add a registration form only for information specific to your programs. Add a waiver only for your club’s own agreements. See what to leave out below.
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Test your registration
Start with an empty cart and register for each program, but stop before Submit & Complete. If you complete a test by mistake, cancel that registration. See Test your registration before going live.
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Submit for review
Select Submit for review at the top right of Configuration, check each page of the Configuration Agreement and submit. Submitting signs the agreement, which sums up your setup and the fees on your registrations. In the old interface, the agreement needs a separate signature: Uplifter Support emails you when it’s ready to sign.
Uplifter then makes sure your payment merchant account is set up correctly, pairs your Club Dashboard with your branch’s membership process and emails you when your setup is approved.
Registration rules for athletics
- Rules are mandatory for every club program and activity.
- A rule names the branch membership each participant must hold or buy. The Athletics Canada membership comes with it.
- List every membership you accept. The system doesn’t rank memberships, so a member holding a membership you didn’t list is asked to buy one.
- Not sure which memberships to require? Ask your branch. If your branch isn’t listed under Membership Organization, contact Uplifter Support.
What to leave out
- Personal details: date of birth, email, phone number and emergency contact are already collected on each member’s profile, and you can see them on your dashboard. Your forms should only ask what’s specific to your programs.
- Branch and Athletics Canada agreements: the information-sharing authorization, the Athletics Canada and branch codes of ethics, the anti-doping policy and the image-use authorization are already in the membership purchase. Add only your club’s own agreements, such as a liability waiver or refund policy.
Ways to organize your programs
A registration process can cover one season, one activity or one type of program, with a category for each group. For example:
- One season: a winter season with a recreational category for each age group.
- One program type: an annual competitive program with a category for each age group.
- A full year: spring and summer recreational categories for each age group, in one process.
Before you submit
- Are your registration dates right?
- Does your confirmation email say what members need to know?
- Will your page description help members understand how to register?
- Is each category’s price right?
- Does each category require the right memberships?
Your branch can help with membership rules. For technical help, contact Uplifter Support.